2025 Queen West Art Crawl Festival
Trinity Bellwoods Park - September 19-20, 2026
ARTIST FAQs
Your Guide to Joining the Art Crawl
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The Queen West Art Crawl is an annual 2-day live IN PARK celebration of Queen Street West and the artists, businesses, community groups and residents that make up this very distinct area of Toronto. The festival is returning to Trinity Bellwoods Park.
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In 2009 Queen West Art Crawl achieved charitable status and currently, the Queen West Art Crawl is organized by a small, dedicated team and a Board of Directors.
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IN PARK - RAIN OR SHINE!
@Trinity Bellwoods Park 790 Queen Street West (at Strachan Ave.) - Saturday, September 20, 2025: 11:00 am to 6:00 pm - Sunday, September 21, 2025: 11:00 am to 6:00 pm
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IN PARK EXHIBITION
(10 ft x 10 ft) Standard booth space (Tent rental not included)
The non-refundable application fee of $50.00 covers all administration and judging (included in Pricing)
Artists will be vetted immediately for early bird sales. Regular applications will be vetted in July.
Early Bird Sale - $475.00
February 1 - April 30, 2025
Regular Pricing - $550.00
May 1 - July 31, 2025
Late Entry Pricing -$600.00
Aug 1 - Aug 15, 2025.
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Paypal is the preferred method of payment. It is a safe, easy way to pay online without exposing your credit card numbers to the merchant.
You don’t need to set up a Paypal account to apply online for QWAC but you will need a major credit card.
The only other payment we accept is cheque or money order. To use this method, payment arrangements must be made by emailing info@queenwestartcrawl.com. All payments must be made payable to Queen West Art Crawl and mailed to 260 Queen St West Po Box 60051 Toronto Ontario M5V 0C5. Please note that PayPal is an external website, and QWAC does not retain or have access to any private artist information. QWAC does not accept credit card payments over the phone.
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If you are selected to participate in the Outdoor Art Exhibition and if, for any reason, you decide to withdraw from the event; your participation fee will be returned to you, minus an administrative fee of $100. QWAC must be notified in writing by July 31. If you cancel after July 31, the full participation fee will be retained by the Queen West Art Crawl.
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If you can’t find the answer to your question(s) in the Frequently Asked Questions, please email info@queenwestartcrawl.com.
- 01
Professional artists, artisans and craftspeople working in the following disciplines will be considered for the Queen West Art Crawl: painting (acrylic, oil, watercolour, and encaustic), drawing, metal art, jewellery, photography, sculpture, printmaking, ceramics, fibre art, wood art, glass, and mixed media. Both established and emerging artists and craftspeople are encouraged to apply.
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Both returning and new applicants must create a new application. The process will only take about 10 minutes. Please note that your application will only be complete upon payment or payment arrangement.
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All artwork on display must be the original creation of the exhibitor. Reproductions of another artist’s work will not be considered. Exhibitors are permitted, however, to sell reproductions of their own work in the form of posters, prints, art cards, buttons, etc. Please note that the selection committee will favour original work over reproductions.
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Only one type of media is accepted per application. It is recommended that you submit your strongest media category. If you would like to submit more than one, a second application is required. While you may hand out literature or other materials pertaining to other non-art business ventures, you may not sell those products or services.
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The committee will be selecting submissions based on the quality and saleability of the work. The selection committee strives to bring overall diversity in works of art for the Queen West Art Crawl.
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The selection committee is comprised of professional artists, gallery owners, art teachers, curators, and other respected members of the visual arts community. The Queen West Art Crawl does not participate in the selection process.
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Paypal is the preferred method of payment. It is a safe, easy way to pay online without exposing your credit card numbers to the merchant.
You don’t need to set up a Paypal account to apply online for QWAC but you will need a major credit card.
The only other payment we accept is cheque or money order. To use this method, payment arrangements must be made by emailing info@queenwestartcrawl.com. All payments must be made payable to Queen West Art Crawl and mailed to 260 Queen St West Po Box 60051 Toronto Ontario M5V 0C5. Please note that PayPal is an external website, and QWAC does not retain or have access to any private artist information. QWAC does not accept credit card payments over the phone.
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Please contact us for waiting list inquiries and other opportunities at info@queenwestartcrawl.com. Late fees will apply. ($50.00 late fee)
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You will receive an "Application has been received" message, if you do not receive it, your application did not go through. Try again. Email info@queenwestartcrawl.com if you have any problems during registration.
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The results of the selection process will be sent by email end of July.
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Selected participants will receive detailed QWAC packages sent by email before the beginning of September. Your package will provide you with the Trinity–Bellwoods Park layout, load-in and load-out procedures and important details for the day-of event.
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NO. QWAC takes no commission from your sales. We will ask that you provide us with information regarding your total sales at the end of the event. Each artist’s sales information will be kept strictly confidential and will only be used for event analysis.
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No. You may, however, hand out literature or other materials pertaining to other non-art business ventures.
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IN PARK QWAC’s marketing campaign for the Queen West Art Crawl includes media releases, media stunts, print advertising, public service announcements on community and commercial radio stations, TTC ads, distribution of pre-event brochures and posters, billboards, email broadcasts, and postings on several websites, blogs, and social networking sites. Our community partners also assist with promoting the event. QWAC will provide you with an invite for you to forward to all your contacts. This will be sent to you in the weeks leading up to the event. Feel free to blog, post to social media, and send your own media releases about your participation. Please follow us on Twitter, Facebook, and Instagram. 1. Social media posts of each vendor leading up to the festival. 2. Extensive marketing of the event promoting our vendors nationally and internationally. 3. Web graphics will be created for you to use for marketing. A full list of artists, activities, and locations is posted on the QWAC website (www.queenwestartcrawl.com). During the event, a Program Guide will list all artists participating in the Outdoor Art Exhibition as well as details about all other programming. The Program Guides will be available on-site at Trinity–Bellwoods Park and all other main areas of the event. QWAC will provide you with an invite for you to forward to all your contacts. This will be sent to you in the weeks leading up to the event. Feel free to blog, post to social media, and send your own media releases about your participation. Please follow us on Twitter, Facebook, and Instagram. Send us a message, and we will follow you and promote all of your QWAC related news!
- 01
Artists must acquire insurance coverage for themselves, visitors and all exhibit materials from damage or theft for the duration of the Fair and load in/load out. More information will be available in your package.
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No. Artists can provide their own tables, chairs, tents, and any other display materials. QWAC also provides an artist preferred rate with Higgins Party Rental, Tent and Event Rentals. This information will be sent to participating artists by June 1st. Collapsible display systems are recommended. Display systems requiring construction are not permitted. All display systems must be secured by weights, sandbags, or bricks. Spiking of the ground at Trinity-Bellwoods Park is strictly prohibited. Higgins Party Rental is our main source for tenting (all tents need to be white).
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We highly recommend that you remove all artwork and personal belongings from your booth overnight. You may want to consider leaving your tent/display materials set up. We hire security guards to patrol the show site from 7:00 pm on Saturday, September 20 to 7:00 am on Sunday, September 21. Please be advised that Queen West Art Crawl will not be held responsible for any damages or loss of property (including anything that may be left overnight). Official closing time for the show is 6:00 pm. At 6:00 pm, you can begin taking down your booth.
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Yes. By submitting your application, you have agreed to be in attendance for the entire show. Visitors come to see the work and speak with the artist, which is a key factor of QWAC. It is suggested that you have an assistant/friend to help you for the weekend with set up and watching your booth if you need to take a break or unable to attend the entire weekend. Queen West Art Crawl is a rain or shine event. QWAC encourages artists to seek out rentals or purchase tents, table coverings and water-resistant display systems. Artists should be prepared to take responsibility for poor weather conditions. In the event of a thunderstorm, the event may be cancelled for the day due to safety concerns. There are no refunds if this is the case. Send us a message, and we will follow you and promote all of your QWAC related news! Please email info@queenwestartcrawl.com if you have any questions during registration.