1. What is the Queen West Art Crawl?
The Queen West Art Crawl is an annual 2-day celebration of Queen Street West and the artists, businesses, community groups and residents that make up this very distinct area of Toronto. It has several components, including a juried Outdoor Art Exhibition on September 21-22, 2019.
2. Who organizes the Queen West Art Crawl?
In 2011 Queen West Art Crawl achieved charitable status and currently, the Queen West Art Crawl is organized by a small, dedicated team and a Board of Directors.
3. I have a question about the Outdoor Art Exhibition, and/or the Queen West Art Crawl. Who do I contact?
If you can’t find the answer to your question(s) in the Frequently Asked Questions, email@example.com.
4. What are the dates, times and location of the Queen West Art Crawl’s Outdoor Art Exhibition?
Saturday, September 21, 2019 11:00 am to 6:00 pm
Sunday, September 22, 2019 11:00 am to 6:00 pm
Trinity Bellwoods Park
790 Queen Street West (at Strachan Ave.)
5. What is the deadline for submission and what are the prices?
Outdoor Art Exhibition artist fee is 367.25 dollars (325 plus HST).
The fee for emerging artists is $124.30 ($110 plus HST). An emerging artist is one who is currently a full-time student (60% course load) at, or who graduated from a post-secondary art school in 2018. The final artist deadline is June 30, 2019.
6. What methods of payment do you accept for the participation fee?
Paypal is the preferred method of payment. It is a safe, easy way to pay online without exposing your credit card numbers to the merchant. You don’t need to set up a Paypal account to apply online for QWAC but you will need a major credit card. The only other payment we accept is cheque or money order. To use this method, payment arrangements must be made by emailing firstname.lastname@example.org. All payments must be made payable to Queen West Art Crawl and mailed to 1488 Queen Street West, PO Box 90063, Toronto, ON, M6K3K3.
Please note that PayPal is an external website, and QWAC does not retain or have access to any private artist information. QWAC does not accept credit card payments over the phone.
7. Can I share a booth with a friend?
If two or more artists work collectively or share a company name, you may apply for one booth. You must demonstrate in your list of exhibitions and/or artist statement how you work collectively. Two or more independent artists who are simply sharing the cost of a booth may not apply together.
The exception is for emerging artists who will share a tent. Each exhibitor in the emerging artist category agrees to allow QWAC to share their contact information with fellow tent exhibitors. Exhibitors will be responsible for coordinating booth setup among themselves.
8. What do you mean by original art?
All artwork on display must be the original creation of the exhibitor. Reproductions of another artist’s work will not be considered. Exhibitors are permitted, however, to sell reproductions of their own work in the form of posters, prints, art cards, buttons, etc. Please note that the selection committee will favour original work over reproductions.
9. Can I submit more than one Media Category?
Only one type of media is accepted per application. It is recommended that you submit your strongest media category. If you would like to submit more than one, a second application is required.
10. Who is eligible to submit an application?
Professional artists, artisans and craftspeople working in the following disciplines will be considered for the Queen West Art Crawl: painting (acrylic, oil, watercolour, and encaustic), drawing, metal art, jewellery, photography, sculpture, printmaking, ceramics, fibre art, wood art, glass and mixed media. Both established and emerging artists and craftspeople are encouraged to apply.
11. Who is on the selection committee/jury?
The selection committee is comprised of professional artists, gallery owners, art teachers, curators and other respected members of the visual arts community. The Queen West Art Crawl does not participate in the selection process.
12. What are the criteria for being selected to participate?
The committee will be selecting submissions based on quality and saleability of the work. The selection committee strives to bring overall diversity in works of art for the Queen West Art Crawl.
13. How and when will I find out if I have been accepted?
The results of the selection process will be sent by email. You will be notified of the results in late May, 2019. Those who are not selected will receive a full refund of their application payment, minus a $25 administrative fee.
14. I missed the application deadline but was wondering if you accept late applications or have a waiting list?
Please contact us for waiting list inquiries and other opportunities at email@example.com.
15. When should I expect my participant package?
Selected participants will receive detailed QWAC packages sent by email the beginning of September. Your package will provide you with Trinity–Bellwoods Park layout, load-in and load-out procedures and important details for the day-of event.
16. What if I need to withdraw from the event?
If you are selected to participate in the Outdoor Art Exhibition and if, for any reason, you decide to withdraw from the event; your participation fee will be returned to you, minus an administrative fee of $100. QWAC must be notified in writing by June 30, 2019. If you cancel after June 30, the full participation fee will be retained by the Queen West Art Crawl.
17. How big is the designated space?
The space dimensions are 10’ x 10’ on grassy lawn. There is a booth selection process in June, where participating artists will have an option to reserve a specific spot for an extra fee. The fees for booth selection range from 50-75 dollars. Please note the booth selection is optional, and artits who do not want to reserve a spot will be assigned one by QWAC, free of charge.
18. Do you provide tables, chairs, tents or any other display materials?
No. Artists can provide their own tables, chairs, tents and any other display materials. QWAC also provides an artist preferred rate with Higgins Tent and Event Rentals. This information will be sent to participating artists by June 1st. Collapsible display systems are recommended. Display systems requiring construction are not permitted. All display systems must be secured by weights, sandbags or bricks. Spiking of the ground at Trinity Bellwoods Park is strictly prohibited.
19. What if it rains?
Queen West Art Crawl is a rain or shine event. QWAC encourages artists to seek out rentals or purchase tents, table coverings and water-resistant display systems. Artists should be prepared to take responsibility for poor weather conditions. In the event of a thunderstorm, the event may be cancelled for the day due to safety concerns. There are no refunds if this is the case.
20. Do I have to take my work home overnight on Saturday?
We highly recommend that you remove all artwork and personal belongings from your booth overnight. You may want to consider leaving your tent/display materials set up. We hire security guards to patrol the show site from 7:00 pm on Saturday, September 21 to 7:00 am on Sunday, September 22. Please be advised that Queen West Art Crawl will not be held responsible for any damages or loss of property (including anything that may be left overnight). Official closing time for the show is 6:00 pm. At 6:00 pm you can begin taking down your booth.
21. Can I sell other products or services along with my art?
No. You may, however hand out literature or other materials pertaining to other non-art business ventures.
22. Do I have to be at the venue for the entire weekend?
Yes. By submitting your application you have agreed to be in attendance for the entire show. Visitors come to see the work and speak with the artist, which is a key factor of QWAC. It is suggested that you have an assistant/friend to help you for the weekend with set up and watching your booth if you need to take a break or unable to attend the entire weekend.
23. Does QWAC take a commission from my sales?
No. QWAC takes no commission from your sales. We will ask that you provide us with information regarding your total sales at the end of the event. Each artist’s sales information will be kept strictly confidential and will only be used for event analysis.
24. How is the Queen West Art Crawl promoted and how can I help promote the event?
QWAC’s marketing campaign for the Queen West Art Crawl includes media releases, media stunts, print advertising, public service announcements on community and commercial radio stations, TTC ads, distribution of pre-event brochures and posters, billboards, email broadcasts, and postings on several web sites, blogs and social networking sites. Our community partners also assist with promoting the event. A full list of artists, activities and locations is posted on the QWAC website (www.queenwestartcrawl.com). During the event, a Program Guide will list all artists participating in the Outdoor Art Exhibition as well as details about all other programming. The Program Guides will be available on site at Trinity–Bellwoods Park and all other main areas of the event. QWAC will provide you with an invite for you to forward to all your contacts. This will be sent to you in the weeks leading up to the event. Feel free to blog, post to social media and send your own media releases about your participation. Please follow us on Twitter, Facebook, and Instagram. Send us a message, and we will follow you and promote all of your QWAC related news!
Please email firstname.lastname@example.org if you have any questions during registration.