Question 1

Do I need Insurance?

Accepted Answer

Artists must acquire insurance coverage for themselves, visitors and all exhibit materials from damage or theft for the duration of the Fair and load in/load out. More information will be available in your package.

Question 2

Do you provide tables, chairs, tents, or any other display materials?

Accepted Answer

No. Artists can provide their own tables, chairs, tents, and any other display materials. QWAC also provides an artist preferred rate with Higgins Party Rental, Tent and Event Rentals. This information will be sent to participating artists by June 1st. Collapsible display systems are recommended. Display systems requiring construction are not permitted. All display systems must be secured by weights, sandbags, or bricks. Spiking of the ground at Trinity-Bellwoods Park is strictly prohibited. Higgins Party Rental is our main source for tenting (all tents need to be white).

Question 3

Do I have to take my work home overnight on Saturday?

Accepted Answer

We highly recommend that you remove all artwork and personal belongings from your booth overnight. You may want to consider leaving your tent/display materials set up. We hire security guards to patrol the show site from 7:00 pm on Saturday, September 20 to 7:00 am on Sunday, September 21. Please be advised that Queen West Art Crawl will not be held responsible for any damages or loss of property (including anything that may be left overnight). Official closing time for the show is 6:00 pm. At 6:00 pm, you can begin taking down your booth.

Question 4

Do I have to be at the venue for the entire weekend?

Accepted Answer

Yes. By submitting your application, you have agreed to be in attendance for the entire show. Visitors come to see the work and speak with the artist, which is a key factor of QWAC. It is suggested that you have an assistant/friend to help you for the weekend with set up and watching your booth if you need to take a break or unable to attend the entire weekend.

Queen West Art Crawl is a rain or shine event. QWAC encourages artists to seek out rentals or purchase tents, table coverings and water-resistant display systems. Artists should be prepared to take responsibility for poor weather conditions. In the event of a thunderstorm, the event may be cancelled for the day due to safety concerns. There are no refunds if this is the case.

Send us a message, and we will follow you and promote all of your QWAC related news! Please email info@queenwestartcrawl.com if you have any questions during registration.

2025 Queen West Art Crawl Festival
Trinity Bellwoods Park - September 19-20, 2026

ARTIST FAQs

Your Guide to Joining the Art Crawl