1. What is the Queen West Art Crawl?
The Queen West Art Crawl is an annual 2-day live, and 5-day on-line, celebration of Queen Street West and the artists, businesses, community groups and residents that make up this very distinct area of Toronto.
This year we will be offering a hybrid festival both onsite at Trinity Bellwoods Park and online in our Virtual Park for our artists, artisans, patrons, and performers.
With our change to an onsite and online format, we are striving to create a unique platform for our artists, artisans and patrons of the festival so that all can attend and be a part of our 2021 Festival this year.
2. Who organizes the Queen West Art Crawl?
In 2009 Queen West Art Crawl achieved charitable status and currently, the Queen West Art Crawl is organized by a small, dedicated team and a Board of Directors.
3. I have a question about the Virtual Art Exhibition, and/or the Queen West Art Crawl. Who do I contact?
If you can’t find the answer to your question(s) in the Frequently Asked Questions, firstname.lastname@example.org.
4. What are the dates, times and location of the Queen West Art Crawl’s Outdoor/Online Art Exhibition?
Onsite September 18-19, 2021 live at Trinity Bellwoods Park, Toronto
Online September 15-19, 2021 in our Virtual Park
11:00 am to 6:00 pm
5. What is the deadline for submission and what are the prices?
Deadline May 31st , 2021
Onsite Outdoor Art Exhibit fee (in-person + virtual park)
Deadline June 01, 2021
Online Art Exhibit fee (virtual park only)
Deadline June 01, 2021
Please note, we will be following all COVID 19 health and safety guidelines for in-person attendance to the Outdoor Art Exhibit in the park.
6. What if I am unable to be present for the onsite portion of the festival for any reason?
All accepted applicants will be shown online and may choose to only participate online if they so desire. If you are selected to participate in the Outdoor Art Exhibition and if, for any reason, you decide to withdraw from that event; the $275 onsite portion of the participation fee will be returned to you ($350 minus the $75 online fee). QWAC must be notified in writing by June 30, 2021. If you cancel after June 30, the full participation fee will be retained by the Queen West Art Crawl.
If new Covid restrictions force us to reduce or cancel the Outdoor Art Exhibition and you are unable to show live, the onsite fee will be refunded to you regardless of date.
7. What methods of payment do you accept for the participation fee?
Paypal is the preferred method of payment. It is a safe, easy way to pay online without exposing your credit card numbers to the merchant.
You don’t need to set up a Paypal account to apply online for QWAC but you will need a major credit card.
The only other payment we accept is cheque or money order. To use this method, payment arrangements must be made by emailing email@example.com. All payments must be made payable to Queen West Art Crawl and mailed to 260 Queen St West Po Box 60051 Toronto Ontario M5V 0C5.
Please note that PayPal is an external website, and QWAC does not retain or have access to any private artist information. QWAC does not accept credit card payments over the phone.
8. What do you mean by original art?
All artwork on display must be the original creation of the exhibitor. Reproductions of another artist’s work will not be considered. Exhibitors are permitted, however, to sell reproductions of their own work in the form of posters, prints, art cards, buttons, etc. Please note that the selection committee will favour original work over reproductions.
9. Can I submit more than one Media Category / sell other products or services along with my art?
Only one type of media is accepted per application. It is recommended that you submit your strongest media category. If you would like to submit more than one, a second application is required.
While you may hand out literature or other materials pertaining to other non-art business ventures, you may not sell those products or services.
10. Who is eligible to submit an application?
Professional artists, artisans and craftspeople working in the following disciplines will be considered for the Queen West Art Crawl: painting (acrylic, oil, watercolour, and encaustic), drawing, metal art, jewellery, photography, sculpture, printmaking, ceramics, fibre art, wood art, glass and mixed media. Both established and emerging artists and craftspeople are encouraged to apply.
11. Who is on the selection committee/jury?
The selection committee is comprised of professional artists, gallery owners, art teachers, curators and other respected members of the visual arts community. The Queen West Art Crawl does not participate in the selection process. (Artists will be judged in Mid May 2021)
12. What are the criteria for being selected to participate?
The committee will be selecting submissions based on the quality and saleability of the work. The selection committee strives to bring overall diversity in works of art for the Queen West Art Crawl.
13. How and when will I find out if I have been accepted?
The results of the selection process will be sent by email. ( May 31, 2021)
14. I missed the application deadline but was wondering if you accept late applications or have a waiting list?
Please contact us for waiting list inquiries and other opportunities at firstname.lastname@example.org. Late fees may apply.
15. Does QWAC take a commission from my sales?
NO. QWAC takes no commission from your sales. We will ask that you provide us with information regarding your total sales at the end of the event. Each artist’s sales information will be kept strictly confidential and will only be used for event analysis.
16. How is the Queen West Art Crawl promoted through our virtual online event, and in the park?
In 2020, QWAC adapted to the pandemic by shifting to an online exhibit and created a Virtual Park that won NOW Magazine's Reader's Choice Award for Best Virtual Exhibit. QWAC continued its mission to bring the patrons to you, our artists and artisans.
This year, we will once again place the festival online while also rebuilding the live experience at Trinity Bellwoods Park. As always the Kids' Zone and Main Stage music will draw additional interest to the event and additional patrons to you, part of our extensive approach to marketing and community building.
QWAC’s marketing campaign for the Queen West Art Crawl includes media releases, media stunts, print advertising, public service announcements on community and commercial radio stations, TTC ads, distribution of pre-event brochures and posters, billboards, email broadcasts, and postings on several web sites, blogs and social networking sites. Our community partners also assist with promoting the event. QWAC will provide you with an invite for you to forward to all your contacts. This will be sent to you in the weeks leading up to the event. Feel free to blog, post to social media and send your own media releases about your participation. Please follow us on Twitter, Facebook, and Instagram.
Artists and artisans will receive the following if exhibited online:
A web presence on a high traffic website. Each vendor will have their work highlighted with two images and name that will link the patrons directly to your web page, social media or selling platform.
Through our virtual park imagery, all work will be grouped under art form or artisan. When a patron visits each portal, they will find the art or artisanal work and be able to select the artists they would like to view.
Social media posts of each vendor once throughout the five-day online festival.
Extensive marketing of the event promoting our vendors nationally and internationally.
All online sales and communication will go through you directly (QWAC does not take any commission).
Artists and artisans will receive the following if exhibited live, in the park:
A physical presence in West-Queen-West's most popular park. Each vendor will be allotted a 10x10 space at Trinity Bellwoods Park and required to rent a tent from Higgins Party Rental. (see below for more details)
Magnets and anchors. QWAC books multiple attractions, free to the public, and food vendors to draw patrons to the park and keep them there. The longer a patron remains at the event, the more likely they are to make a purchase.
A listing in the Program Guide along with all artists participating in the Outdoor Art Exhibition as well as details about all other programming. The Program Guides will be available onsite at Trinity Bellwoods Park and all other main areas of the event.
On-site volunteer and staff to help guide artists and patrons during the event, including partial help with Saturday Morning's Load and Sunday Evening's Unload of the exhibit.
Everything included in the On-Line event.
17. When should I expect my participant package?
Selected participants will receive detailed QWAC packages sent by email at the beginning of September. Your package will provide you with Trinity–Bellwoods Park layout, load-in and load-out procedures and important details for the day-of event.
18. Do you provide tables, chairs, tents or any other display materials?
No. Artists can provide their own tables, chairs, tents and any other display materials. QWAC also provides an artist preferred rate with Higgins Tent and Event Rentals. This information will be sent to participating artists by June 1st. Collapsible display systems are recommended. Display systems requiring construction are not permitted. All display systems must be secured by weights, sandbags or bricks. Spiking of the ground at Trinity Bellwoods Park is strictly prohibited.
The space dimensions are 10’ x 10’ on grassy lawn. There is a booth selection process in June, where participating artists will have an option to reserve a specific spot for an extra fee. The fees for booth selection range from $50-$75. Please note the booth selection is optional, and artists who do not want to reserve a spot will be assigned one by QWAC, free of charge.
19. What if it rains?
Queen West Art Crawl is a rain or shine event. QWAC encourages artists to seek out rentals or purchase tents, table coverings and water-resistant display systems. Artists should be prepared to take responsibility for poor weather conditions. In the event of a thunderstorm, the event may be cancelled for the day due to safety concerns. There are no refunds if this is the case.
20. Do I have to take my work home overnight on Saturday?
We highly recommend that you remove all artwork and personal belongings from your booth overnight. You may want to consider leaving your tent/display materials set up. We hire security guards to patrol the show site from 7:00 pm on Saturday, September 18 to 7:00 am on Sunday, September 19, 2021. Please be advised that Queen West Art Crawl will not be held responsible for any damages or loss of property (including anything that may be left overnight). The official closing time for the show is 6:00 pm. At 6:00 pm you can begin taking down your booth.
21. Do I have to be at the venue for the entire weekend?
Yes. By submitting your application you have agreed to be in attendance for the entire show. Visitors come to see the work and speak with the artist, which is a key factor of QWAC. It is suggested that you have an assistant/friend to help you for the weekend with set up and watching your booth if you need to take a break or unable to attend the entire weekend. But our patrons really want to get to know you.
We look forward to supporting our community and collaborating with you to create an innovative platform showcasing your work Onsite in the park and Online that will attract patrons and bring traffic to your selling platform and in the park.
Send us a message, and we will follow you and promote all of your QWAC related news!
Please email if you have any questions during registration.